The all-in-one platform for
managing field crews
Crew Coordinator helps contractors and landscaping teams plan crews and jobs, manage equipment, and add GPS timecards. Core is $99 USD/month.
Everything you need to run your crew
From scheduling to timekeeping, Crew Coordinator covers every part of your field workforce management.
AI-Assisted Scheduling
Build weekly schedules with drag-and-drop, then let the built-in AI chat assistant answer questions, suggest changes, and help you build smarter — with conflict detection and weather forecasts included.
GPS Timekeeping
Clock in/out with Face ID. Continuous GPS tracking classifies shop, travel, and job time, with PTO tracking, automatic lunch deductions, and custom rates for jobs and workers.
Equipment Tracking
Track trucks, trailers, and heavy equipment by location, mileage, and service history with GPS-powered asset tracking and issue reporting built right in.
Reports & Exports
PDF job reports, Excel timecard exports, and detailed breakdowns by worker, job, or date.
Worker Mobile App & Push Notifications
Workers view schedules, clock in, request materials, and report issues from their phone, with instant push, SMS, and email notifications for schedule updates.
Wage & Fringe Calculations
Configure per-job wage rates and fringe calculations for payroll review. Certified payroll drafts require contract-specific verification.
Job Files & Photos
Upload and organize job plans, documents, and before, during, and after photos, accessible to office staff and crews alike.
Estimates & Invoicing
Build line-item estimates and convert them to invoices without leaving Crew Coordinator.
Your scheduling just got a lot smarter
The built-in AI chat assistant lives right inside the schedule builder. Ask it questions, get suggestions, and let it help you make faster decisions — without leaving the page.
Ask anything about your schedule
"Who's working at Riverside Park this Thursday?" — get instant answers without hunting through the grid.
Get smart suggestions
The AI understands your workers, jobs, and existing schedule to suggest the most logical assignments.
Spot conflicts before they happen
Ask the assistant to flag overlapping jobs, short-staffed crews, or missing equipment before you publish.
See it in action
Powerful on desktop, seamless on mobile. Your crew stays connected wherever they are.
See your fleet's latest reported locations
Crew Coordinator's GPS-powered equipment tracking keeps tabs on your entire fleet — from trucks and trailers to heavy equipment and skid steers — so nothing falls behind on service and nothing goes unaccounted for.
GPS Location Map
View supported trackers' captured positions and reporting times. Update frequency depends on the model, power, coverage, and configuration.
Trucks, Trailers & Heavy Equipment
Track every asset — from dump trucks and skid steers to excavators and trailers — all in one place.
Service History & Alerts
Log service records, set maintenance intervals, and get notified when equipment is due for oil changes, inspections, or repairs.
Issue Reporting
Workers report equipment problems directly from the mobile app. Issues are flagged on the schedule so office staff see them immediately.
Mileage & Usage Tracking
Automatically track mileage and runtime from GPS data to take the guesswork out of preventive maintenance scheduling.
Maintenance & Location Evidence
Review upcoming service and the latest reported asset positions to help investigate maintenance needs and missing equipment.
GPS-powered time tracking
Review captured crew-member locations and timecards to help verify job activity and prepare labor-cost reports. GPS depends on phone permissions and connectivity.
Live GPS Tracking
Continuous location tracking with shop, travel, and job classification.
Geofence Verification
Configurable geofences verify workers are at the right location.
Biometric Clock In/Out
Use biometric verification on supported devices to help confirm clock actions.
Prevailing Wage & Fringe
Per-job rates and fringe calculations support payroll preparation. Certified payroll drafts need contract-specific review.
Timecard Exports
Export timecards to Excel for fast, accurate payroll processing.
Auto Clock-Out
Detects when workers leave and automatically clocks them out.
PTO Tracking
Track and manage paid time off right alongside worked hours.
Automatic Lunch Deductions
Configurable lunch deductions applied automatically to timecards.
Custom Job & Worker Rates
Set custom pay rates by job and by worker for accurate labor costing.
See how much you could save
Adjust the sliders to explore a hypothetical lost-time scenario. The illustration uses a timekeeping budget of $100/month for up to 50 workers or $200/month for more than 50, not a quote for your selected services.
Use your own estimate. This illustration is not a measured customer result or a savings guarantee.
Simple, transparent pricing
Core is $99 USD/month with an unlimited scheduling roster. Optional GPS Timekeeping is an additional $99 USD/month for up to 50 employees. Standard 14-day software trial.
Crew Coordinator
Everything you need to manage your crew · USD
- Unlimited Scheduling Crew Members
- AI-Assisted Schedule Builder
- Equipment & Asset Tracking*
- Push Notifications (iOS, Android, Web)
- Worker Mobile App
- Automated Distance Tracking
- Daily & Weekly PDF & Excel Reports
- Job Files & Photos
- SMS & Email Notifications
- Weather Forecasts on Schedules
- Day Off Requests & Schedule Mark Off
*Equipment GPS tracking requires a device purchase and an additional monthly cost per device.
GPS Timekeeping
Additional $99 USD/month for up to 50 employees · $199 USD/month for 51–100.
- Clock In/Out with Face ID
- Continuous GPS Tracking
- Shop / Travel / Job Classification
- Geofence Verification
- Auto Clock-Out Detection
- Automatic Lunch Deductions
- PTO Tracking
- Prevailing Wage & Fringe Rates
- Timecard Exports to Excel, QuickBooks Online & ADP
- Overtime Tracking (Daily & Weekly)
- Worker Issue Reporting
- Live Dashboard & GPS Map View
See Crew Coordinator in action.
Book an introduction and we’ll walk through how Crew Coordinator could fit the way your crews, jobs, and equipment work.
Bring a question from the field. We can share our screen and walk through the parts that matter to your team.
Choose a date and available time to book your introduction.
Explore Crew Coordinator
More about the way your crew works
Find details on scheduling, timecards, equipment tracking, and common questions.
Frequently asked questions
Straight answers about the platform and related services.
What is Crew Coordinator?
Crew Coordinator is field-crew management software for contractors, construction companies, landscaping businesses, and other teams working across job sites. It brings crew scheduling, job information, equipment management, and crew-member communication together, with an optional Timekeeping & GPS add-on.
How much does Crew Coordinator cost?
The Core platform is $99 USD per month with an unlimited scheduling roster. The optional Timekeeping & GPS add-on is an additional $99 USD per month for up to 50 participating crew members, or $199 USD per month for 51–100. Contact support for larger timekeeping requirements. Tracker hardware, monitoring, and optional services are separate charges.
Is there a free trial?
Crew Coordinator offers a standard 14-day software trial. Paid tracker hardware and monitoring are separate from the software trial. Check signup and checkout for the current offer and selected services.
Can crew members see their schedules on a phone?
Yes. Crew members can use the mobile worker app on iOS and Android to view published schedules and the job information their account allows. Managers control when schedule changes are published.
Does updating a schedule notify everyone?
Schedule updates can notify only affected crew members, including people removed from an assignment. Schedule texts have a recipient confirmation screen and are tracked separately from app notifications. First publications and older schedules without saved comparison history may include a broader recipient list.
Does GPS timekeeping require an equipment tracker?
No. Crew-member GPS timekeeping uses the worker app and the Timekeeping & GPS add-on, subject to phone permissions and connectivity. Equipment and vehicle trackers are a separate service for locating supported assets.
Can I export timecards for payroll?
Yes. Timecard exports and reports support payroll preparation, and accounts can connect their own QuickBooks company for supported exports. Crew Coordinator does not replace your payroll provider or guarantee tax or labor-law compliance.
Which equipment trackers are available?
Crew Coordinator offers supported Teltonika trackers, including the FMM00A OBD vehicle tracker, FTM880 hardwired tracker, and TAT141 battery-powered asset tracker. Location reporting depends on the model, installation, power, coverage, and device configuration. See the tracker store for current hardware and monitoring prices.
Are GPS mileage reports certified for taxes or IFTA?
No. Vehicle-mileage reports use captured odometer evidence first and GPS estimates only where counter mileage is unavailable. They show uncertainty and unassigned mileage where needed. Review the underlying records with your accountant or jurisdiction before using a report for a filing.